Ho Chi Minh City Open University

1. Jun 2018 – Jun 2022:, Administrative Executive, SONY ELECTRONICS VIETNAM CO., LTD, Industry: Electronic product: television, speaker, headphone, camera

- Affix company seal on document
- Manage & storage file/document
- Be responsible on general office operation: courier service, snack drinking, stationery, transportation (company car, taxi and car rental as request), booking air-ticket / hotel, meeting room, ...
- Work on purchasing, repair and maintenance office equipment/service: office access door, time recorder, photocopy & printer, IT server, office cleaning, plant ...
- Work with vendor and relevant department for execution of service/commercial contract: office rental, car rental, principle contract on office service, expat’s housing, school fee for expat’s children, mobile phone, health check, ...
- Proceed expense payment related to office admin and expat service as above
- Support HR service: on-boarding / off-boarding set up, employee card, parking...

- Provide service for expat's transferring to Vietnam and repatriation to home country: house rental, car rental & driver, mobile phone, bank account, personal luggage shipping, school for children, Vietnamese training, related allowance/benefit ...)
- Perform legal personal documents: work permit, visa, temporary resident card
- Carry-out admin task and other miscellaneous request: mobile phone service, JCCH Membership Card, newspaper subscription, send doc/goods via courier, name card, business trip arrangement (hotel, air-ticket, transportation (car rental)) ...
- Arrange advance expense; settle reimbursement of business trip and others
- Forecast budget and monitor actual operating expense. Report monthly operation expense to HR Manager

2. Sep 2017 – Jun 2018: HR Admin Officer - CJ FOODVILLE – TOUS LES JOURS Bakery Industry: chain of Tous Les Jours shops on bread, cake, cookie

- In charge of general administration tasks in head office: manage admin service contract, taxi card, stationery, name card, office decoration, office relocation ...; take care office facilities; purchase office supplies/working equipment
- Take care admin task for daily operation of shop: uniform, security service, purchase/maintenance/repair timekeeper,
first-aid box ...
- Be responsible on HR services: provide benefit in kind for employee such as monthly birthday party, CJ membership
card, gift voucher ...
- Make payment on office expense: taxi, air-ticket, uniform, office rent, ...
- In charge of doing expat’s personal documents: work permit, temporary resident card, visa, passport ...
- Organize internal event / training / meeting / company trip / YEP
- Support logistic task for shop in event: launching/opening, sale on public holiday
- Do tracking employee data, shop staff list, update personnel information, ...
- Follow up personnel transfer situation of shop, labor contract, resignation
- Perform employee on-boarding/exit process
- Follow up and spread working procedure, compliance with company’s policy, notice of working regulation...
- Other relevant tasks as assigned

3. May 2015 – Dec 2016: Admin Executive - MAI NGUYEN JOINT STOCK CO., LTD Industry: construction, IT

- Arrange office facility: reception, meeting room, pantry, ...

- Proceed daily admin service: stationery, name card, uniform, courier service, office cleaning, taxi card, parking lot, lunch ...

-In charge of asset & equipment management: purchase, repair, maintenance

- Handle process of firefighting & prevention according to authority’s regulation

- Be responsible of payment & report monthly general office expense: office rent, electricity & water, telephone, internet, taxi, petrol...

- Manage file record and document (office service contract, memo ...)

- Follow up house leasing contracts for Warranty & Customer care Center

- Support to organize internal events/company activities: seminar, training, YEP, company trip ...

- Support HR duties: issue announcement, memo, ...

4. Mar 2010 – Jan 2014: Executive Officer - CIRCLE PUBLIC RELATION CO., LTD Industry: event, PR, advertising

- Manage general affairs: stationery, name card, cleaning service, electricity, telephone, internet and other office supplies

- Manage company stamp. Affix seal on document.

- Manage files and storage of all records, business license, contracts...

- Manage office operation expenses

- Make payment for suppliers/vendors, clients and related office expense: office rent, snack, drinking, daily staple goods, ...

- Handle asset & equipment: purchase, maintenance, repair

- Set up the meeting, training ...

- Be responsible to oversee daily office activities for smooth operation

- Other relevant tasks as requested

 - Supervise operation process of event
- Follow up implementation progress
- Undertake as Team Leader on activation plan
- Carry-out training on event for PG, PB
- Take care logistics duties for “running event”: hotel, transportation, shipping service, uniform, ...
- Report for Director and client

- In charge of recruitment
- Do checking working time, annual leave, overtime working, payroll
- Issue internal working regulation
- Perform other duties as assigned

5. Apr 2007 – Apr 2009: Sale Admin Assistant - Academy dept. TUV RHEINLAND VIETNAM CO., LTD, Industry: training, inspection, testing & assessment, certification & auditing

- Manage client’s database
- Develop new client source
- Survey requests from client: training plan, training budget, HR development plan...
- Consult training services of Academy Department and the other services from other departments
- Doing tele-sales
- Follow up & update schedule of training course
- Carry-out admin task: set-up training room, prepare material/document, tea-break, teaching tools; support attendee, assist to professor, ...
- Perform customer care activities
- Collect feedback/comment from client and professor about service quality
- Support combination on admin tasks for holding seminars and sale promotion activities