UNIVERSITY OF SOCIAL SCIENCES AND HUMANITY – Vietnam National University Ho Chi Minh City

1. VN Technology - Personal Assistant to CEO 

Achievements:

Improve Sales team with standard forms and procedures

Ensure internal guidelines and CEO’s instruction be followed accordingly

Propose the effective communication solution

Job Duties:

On the behalf of the CEO to communicate/follow up with Top Management to implement on matters related to the CEO’s initiatives/ plan.

Assist in implementing strategies/ projects as per instruction of the CEO.

Be responsible for the arrangement/coordination of CEO’s agenda, meeting, and presentation.

Prepare and compile documents from related parties for CEO’s meetings/ conferences.

Submit reports at CEO’s request and periodical report.

Receive and check documents from functional departments before submitting for approval, set time for documents submit;

Handle databases, filing systems and ensure confidential.

Report issues relating to Tech, Sales team for CEO.

Propose the improvement for internal guidelines, procedures, policies.

Provide clerical tasks.

2. Dow Chemical - Personal Assistant to Director 

Achievements: 

- Become PIC for reduced headcounts

- Executive assistance for Director - managing calendars, organising business / personal meetings and travel logistics, helping with personal chores, taking meeting minutes, managing email correspondence, answering and directing incoming calls, business contacts update

- Office management - managing stationary, paperwork administration, overseeing cleaning and tidiness in the office

- Social activities - planning and organising team events

- HR - onboarding new hires, preparing and finalising welcome packs and employment contracts and other necessary documents, tracking holidays and sickness, scheduling internal meetings.

- Other duties - proofreading legal documents, preparing regular payments for authorisation, recruitment assistance, generating leads for the business development team, tracking client payments.

3. B-smart - Personal Assistant to Country Manager 

Achievements: 

 - Form standard internal activities for HR engagement

- Establish and ensure internal communicate system

Job Duties:

- Take care of clerical tasks for CM correspondence, logistics, meetings…

- Establish an internal communications strategy in conjunction with senior managers

- Ensure organizational initiatives and projects successfully implemented by PICs.

- Plan, edit and write content for a variety of internal communications mediums, such as a staff intranet, monthly magazine or regular email bulletin.

- Handle social media to communicate with staff internally

- Manage an internal communications team

- Deliver presentations at organizational events, such as company’s AGM

- Ensure internal communications messages are consistent across all mediums and for different departments of the organization

- Ensure internal communication messages are consistent with external communication messages 

4. Talentnet - Senior Office Admin 

Achievements:

- Ensure office operation procedures be followed strictly.

- Create SOPs for Office Operation

- Get 2-level higher promotion when taking job interview.

Job Duties:

- Overall manage and supervise activities of all warehouses including: input, store, output.

- Arrange logistics include in tea break and supervision of housekeeping staff to welcome visitors

-  Manage Admin team to ensure daily office operation in smooth.

- Be responsible for the key support role to departments in term of Logistic & Administration, but ensure COD and SOPs be performed strictly.

- Work with expats/ visitor to proceed visa/ work permit/ residence card/ invitation letter for employees and house leasing. 

5. Standard Chartered Bank - Office Admin 

Achievements: 

- No complains during the time on duty.

- Promotion after nearly 01 working year.

Job Duties: 

- Handle internal and external calls and transfer them to the desired extension numbers. The task involves in maintaining records.

- Welcome and instruct Visitors, Customers to get the suitable destination and maintaining their records.

- Order stationary & other items for day-to-day consumption and maintain the stock records.

- Be responsible for ensuring cleanliness & maintenance of the premises, including designing of duty charts and supervision of housekeeping staff.

- Arrange transport for day-to-day commuting by the staff and maintain records thereof. Also, take responsible for booking of travel tickets, accommodation in coordination with the travel agencies, hotels.