COLLEGE OF FOREIGN ECONOMIC RELATIONS

Bachelor of Economic

IPSEN PHARMA VIETNAM

Admin cum GM's assistant

* Receptionist:

_ Welcome guests, visitors and provide prompt guidance/ supports to inquiries in attentive and professional maner.

_ Switchboard operations: receive incoming calls, take notes/messager, transferred to right person as requirement.

_In/out mailing management: receive/archive company mailing and update in record book. _Update and maintain data bases such as mailing lists, extension. *

Administrative jobs:

_Maintain a well-organized office and accurate machinery for an effective work place. _Licence and contract renewal (Telephone, Office, Insurance, electricity, Corporate hotel…)·

_Liaise with Building Management·

_ Liaising with external contractors, service providers and equipment suppliers

_Assist in invitation letter, visa making, hotel reservation, transportation.

_Manage and purchase stationery,envelope and letter head for HCM office.

_Follow up car's maintenance and insurance.

_Be in charge Trade Union: registration, account, procedure, report...

_Control and monitor office expenses: check and prepare payment request, monthly expense; create CR, PO, GR for all expenses in K2 system.

_Manage contract and price negotiations with office vendors, service providers and office lease

_Annual leave record and management.

_Support Headquarter guests during their visits.

*General Manager's Personal Assistant

_Provide secretarial and administrative support to GM.

_Follow up agenda and meeting.

_Perform other duties upon GM request.

_Extend work permit and residence card for GM.